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Beaufort Memorial Orthopaedic Specialists Disclaimer

Beaufort Memorial Orthopaedic Specialists
Dr. H. Kevin Jones
1251 B Ribaut Rd.
Beaufort, SC 29906
(843) 524-3015

Notice of Health Information Practices


This notice describes how medical information about your may be used and disclosed and how you can get access to this information. Please review it carefully.

Understanding Your Health Record/Information

Each time you visit a hospital, physician, or other healthcare provider, a record of your visit is made. Typically, this record contains your symptoms, examination and test results, diagnoses, treatment, and a plan for future care or treatment. This information often referred to as your health or medical record serves as a:
  • Basis for planning your care and treatment.
  • Means of communication among the many health professionals who contribute to your care.
  • Legal document describing the care you received.
  • Means by which you or a third-party payer can verify that services billed were actually provided.
  • Toll in educating health professionals.
  • Source of data for medical research.
  • Source of information for public health officials charged with improving the health of that nation.
  • Source of data for facility planning and marketing.
  • Tool with which we can assess and continually work to improve the care we render and the outcomes we achieve.
  • Understanding of what is in your record and how your health information is used to help you to:
    • Ensure its accuracy.
    • Better understand who, what, when, where and why others may access your health information.
    • Make more information decisions when authorizing disclosure to others.

Your Health Information Rights:

Although your health record is the physical property of the health care practitioner or facility that compiled it, the information belongs to you. You have the right to:
  • Request a restriction on certain uses and disclosures of your information as provided by 45CFR 165.522.
  • Obtain a paper copy of the notice of information practices upon request.
  • Inspect and copy your health record as provided for in 45CFR 164.524.
  • Amend your health record as provided in 45CFR 164.528.
  • Obtain an accounting of disclosures of your health information as provided for in 45CFR 164.528.
  • Request communications of your health information by alternative means or at alternative locations.
  • Revoke your authorization to use or disclose health information except to the extent that action has already been taken.

Our Responsibilities:

This organization is required to:
  • Maintain the privacy of your health information.
  • Provide you with a notice as to our legal duties and privacy practices with respect to information we collect and maintain about you.
  • Abide by the terms of this notice.
  • Notify you if we are unable to agree to a requested restriction.
  • Accommodate reasonable requests you may have to communicate health information by alternative means or at alternative locations.
We reserve the right to change our practices and to make the new provisions effective for all protected health information we maintain. Should our information practices change, we will mail a revised notice to the address you have supplied us. We will not use or disclose your health information without your authorization, except as described in this notice.

For more information or to Report a Problem:

If you have any questions and would like additional information, you may contact the Compliance Officer by phone at (843) 524-3015.

If you believe your rights have been violated, you can file a complaint with the Compliance Officer or directly with the Secretary of Health and Human Services. There will be NO retaliation for filing a complaint.

Examples of disclosures for Treatment, Payment, and Health Operations:

Information obtained by the physician, practitioner or other member of the healthcare team will be recorded in your record and used to determine the course of treatment that should work best for you. Your provider will document in your record his or her expectations of the members of your health care team. Members of your health care team will then record the actions they took and their observations. We will also provide your provider or subsequent provider with copies of various reports that should assist him or her in treating you once you are discharged from this office.

We will use your health information for payment.

A bill may be sent to you or a third-party payer. The information on or accompanying the bill may include information that identifies you, as well as your diagnoses, procedures, and supplies used.

We will use your health information for regular health operations.

Members of the medical staff, quality improvement team or operations staff may use information in your health record to assess the care and outcomes in your case and other like it. This information will then be used in an effort to improve the quality and effectiveness of health care services we provide.

We will use your health information for our Business Associates.

There are some services provided in our offices through contacts with Business Associates. Examples include: Record transcription services, medical supply billing, ordering of diagnostic services, laboratory services, medical records services, ordering of consultation and or treatments, physical therapy. When these services are contracted, we may disclose your health information to our Business Associates so they can perform the services we have asked them to provide and to bill you, your insurance carrier, Medicare, Workers Comp., you're TPA or your MCO, etc., for these services. We will provide health care information to those entities that are designated by your insurance plan, your employer or workers compensation plan as payers for the medical services you receive at our clinics. However, to protect your health information, we require the business associate to appropriately safeguard your information via out Business Associate contracts.

Workers Compensation

We may disclose health information to the extent authorized by you and to the extent necessary to comply with laws relating to workers compensation.

Public Health

As required by law, we may disclose your health information to public health or legal authorities charged with preventing or controlling disease, injury or disability.

Correctional Institution

Should you be an inmate of a correctional institution, we may disclose to the institution or agents thereof health information necessary for your health and the health and safety of others.

Law Enforcement

We may disclose health information for law enforcement purposes as required by law or in response to a valid subpoena.

Federal law makes provision for your health information to be released to an appropriate health oversight agency, public health authority, or attorney, provided that a business associate, or legal counsel believes in good faith that we have engaged in unlawful conduct or have otherwise violated professional or clinical standards are potentially endangering one or more patients, workers or the public.

Effective Date of this Notice APRIL 01, 2003